Our 'Carl Roach Memorial' 25 mile TT - Sunday April 7th, 2019

[Terry A]

Hi all,

As most are aware, I will be coordinating the club efforts for this years Carl Roach 25m TT. The event had always been fantastically well supported by our club members and there is little point in changing a winning formula - so this year will effectively be a mirror of last year.

So - that well-worn phrase ... call for volunteers please.

We have various names in slots as follows :

Catering - Allan, Mary, Tina, Louise
Results board and presentation – Steven Madeley
Time keepers – Robin Field & Fran / Norman James & Steve L / Tudor Thomas
Lead Marshal – Andy Harries (total course – will want a couple of Lieutenants)
Large scale sheets - rider / results - Steve L
Verify riders presence at turn & approx time - Tony M
Start area club rep (as per Police form) - Haydn Lewis (yes, I know LOL)

So, the other 'main jobs' looking for owners

Headquarters - Hirwaun Community Centre
Signing on and numbers at HQ
Signing the course
Marshalling (the more the merrier)
Pushers (a few, as there is provision for 240 riders)
Signing off after the ride

There is always something else to do, so if you can be at the HQ to assist with riders’ questions or be able to cover, that would also be appreciated. If you are unsure of what is required, there are plenty of experienced members who can point you in the right direction and answer questions.

I no longer have a key to the lock-up so either need to get one or someone with a key needs to go and verify the signs etc. We had the correct number for the 'usual' signs last year so I'm assuming we will be okay ... but better not assume. There is one probable addition - signs from HQ to the start. It shouldn't really be necessary, but we did have one or two issues in 2018 and so need to avoid a repeat of that (and other clubs are doing it)

Ogmore Valley Wheelers always puts on a fantastic, well supported event, so this year should be no different. The more people who can volunteer and commit to the date, the better.


15. Club and Open Events
......................"To ensure the safe running of OVW Open events, the Event Secretary will reserve the right to withdraw any OVW rider to provide extra marshalling cover. In these instances, the club will reimburse the withdrawn rider/riders with their entry fees.
Not withstanding any CTT or BC regulations, the event secretary’s decision on all matters appertaining to the event will be final.

And yes, this is largely a copy of the last 2 year's postings - which themselves were unashamedly copied from Teresa's note from 2016 :-)

Please shout out if I have missed anything obvious (or not   )

Many thanks.

[ron b]

I will sign and marshal the Resolven roundabout and the turn, 5 assistants would be nice. Alan has the key to the lockup, the green key is the container key, got fed up trying all fifty two before getting the right one. I will be nagging for help, get those excuses ready.

[Nige]

Happy to push off and or marshal. Have done 1st marshal last couple of years but willing to whats needed.

[Greg B]

Happy to help wherever. Done the marshalling the last few times

[RichardB]

Happy to marshal top of course again.

[RoyH]

Happy to Marshall the turn as usual.

[Mark B]

Terry, I’m available. As we discussed happy to do the same as last year, or if you need me for anything else.

[Toestrapsteve]

Not sure I'll be riding this year so, put me down for marshalling or related job, Terry

[Terry A]

Okay, situation at the moment :-

Many thanks to those who have come forward to help. However, as of right now, it does feel as though we are coming up a little light on volunteers to ensure the usual super-smooth OVW event.

This is what we have :-

Catering - Allan, Mary, Tina, Louise
Results board and presentation – Steven Madeley
Time keepers – Robin Field & Fran / Norman James & Steve L / Tudor Thomas
Lead Marshal – Andy Harries (total course – will want a couple of Lieutenants)
 - Ron B, offering to take control of the Resolven/turn roundabout
 - Greg B ; Richard B ; Roy H ; Dave W ; Steve Curry ; Mark B
Large scale sheets - rider / results - Steve L
Verify riders presence at turn & approx time - Tony M/ANOther
Start area club rep (as per Police form) - Haydn Lewis
Pushing off - Haydn ; Nigel ; ANOther ?

First big/vital job needing an owner is clubhouse signing in/out.
Second important job is relaying the riders finish times to HQ - Tony M/ANOther. We need a better scheme than relying on mobile phone as the signal is patchy - we have a cunning plan :-)

So, all those who have not yet come forward and offered to help - please check your availability and come join the fun.

Andy ... we have done a sign count and have the following :-
4 x very large Cycle Event signs
10 x large Cycle Event signs
6 x large HQ signs (no arrows)
3 x wooden A board, some signs cable tied to them
26 x yellow/black arrow signs (CTT course direction type)
19 x smaller yellow/black plain arrow signs
13 x larger (40x30cm) yellow/black plaiin arrow signs
20 x large (40x30cm) yellow/red arrows ... thinking maybe to use these for directions from HQ to start
12 x OVW signs (25x25cm)
a few other L or R or no arrow small signs

Ron - last year you came up trumps with jumbo sized cable ties. Do you still have a supply or do we need to buy some ? I will get some more of the usual sized ties that are re-usable.

On the catering front, our experience has shown a preference for cakes over sandwiches. Can those who kindly volunteer to provide cakes please add to this thread - this will allow Mary & Allan to judge how much other food we need to buy.

Please shout out if you think I've missed anything.

Thanks everyone.
 
 

[ron b]

Terry, I have plenty of cable ties and hopefully supply a Carrot cake, I will speak to you about picking up the signs soon. I need a few more to help Roy 1 and myself.

[Greg B]

I will bring some cakes with me

[Andy H]

Terry, I'll do the signs to and from HQ as part of signing the top part of the course.

[RoyH]

I still have a very large cycling event sign that was left last year, I'll bring it with me.

[Richard L]

As discussed I am available

[ron b]

Could I have some names please to Marshal the “Turn”. Roy and myself will sign the lower part of the course, we just need a few extra hands from 8 30 on. Not a lot of training needed, just the ability to point left.