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General Category => Time Trials => Topic started by: Terry A on March 20, 2018, 08:37:13 PM
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Hi all,
As most are aware, I am coordinating the club efforts for this years Carl Roach 25m TT. The event had always been fantastically well supported by our club members and there is little point in changing a winning formula - so this year will effectively be a mirror of last year.
So - that well-worn phrase ... call for volunteers please.
We have various names in slots as follows :
Catering - Allan, Mary, Lindy and Tina
Results board and presentation – Steven Madeley
Time keepers – Robin Field & Fran / Norman James & Steve L / Tudor Thomas
Lead Marshal – Andy Harries (total course – will want a couple of Lieutenants)
Large scale sheets - rider / results - Steve L
Verify riders presence at turn & approx time - Tony M
So, the other 'main jobs' looking for owners
Headquarters - Hirwaun Community Centre
Signing on and numbers at HQ
Signing the course
Marshalling (the more the merrier)
Pushers (a few, as there is provision for 240 riders)
Signing off after the ride
There is always something else to do, so if you can be at the HQ to assist with riders’ questions or be able to cover, that would also be appreciated. If you are unsure of what is required, there are plenty of experienced members who can point you in the right direction and answer questions.
I no longer have a key to the lock-up so either need to get one or someone with a key needs to go and verify the signs etc. We had the correct number last year so I'm assuming we will be okay ... but better not assume.
Ogmore Valley Wheelers always puts on a fantastic, well supported event, so this year should be no different. The more people who can volunteer and commit to the date, the better, and you will make the Event Secretary very happy
15. Club and Open Events
......................"To ensure the safe running of OVW Open events, the Event Secretary will reserve the right to withdraw any OVW rider to provide extra marshalling cover. In these instances, the club will reimburse the withdrawn rider/riders with their entry fees.
Not withstanding any CTT or BC regulations, the event secretary’s decision on all matters appertaining to the event will be final.
And yes, this is largely a copy of last year's post which itself was unashamedly copied from Teresa's note from 2016 :-)
Please shout out if I have missed anything obvious (or not ::))
Many thanks.
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Put me down for marshalling
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Happy to help, I can do the marshalling.
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I will sign and marshal the Resolven roundabout and the turn, I will need some helpers please. Of course I will give you a lift Ben!😉 I will pick up the signs and other bits from the lock up.
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Only one month to go, we need some names please.
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I will be supplying a Carrot 🥕 cake for the event, it would be nice if we could have a list of who is making what and the logistics of getting the goodies to Mission Control. The more home made we have the less Mary has to buy. Can we have a separate page please.
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Hoping to ride and happy to help
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My wife can make some cup cakes🍪
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happy to marshall
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Marshals :- Thanks to all those who have answered so far. Several others have spoken with me and I know they are able to help - so that our famed 'lead marshal' Andy can coordinate all his team can you please indicate here that you are available. This will allow Andy to make sure all points are covered.
Ron - thanks for your help; I spoke with Andy yesterday and he is fine with the areas you propose to cover. We just need to ensure the marshaling plan is coordinated by Andy.
Risk Assessment :- I will bring copies of the risk assessment to the club next Friday. This is a CTT document and shows the minimum we must adhere to - it is non-negotiable.
Signing on/off & numbers :- this is a key item and needs 2 people - if the weather is bad you will wish you had put your hand up !!
Catering :- thanks for the comment Ron; Mary and I had already discussed the need for a 'cake commitment' log and this will be set up by next Friday (cake sub-committee meeting planned)
Ron - I either need the keys back for the lock-up or - even better - are you able to do a count on hi-vis jackets and signs ? I currently have the full set of numbers/pins so if you are at the lock-up don't stress and think they are missing. Also, last year we collected the signs well in advance and Andy and yourself shared them out and that worked well.
All is looking okay with the various bodies although I am waiting for confirmation that the planned roadworks on the Hirwaun estate are not going to impact us.
So far ~ 70 entries.
Many thanks folks - 4 weeks to go !!
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I'll do signing on / off and numbers Terry.
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Happy to help with marshalling. I'm able to get some hi viz if short.
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I let Andy know on Friday I'm available to marshall again.
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Terry, last year we had a map with all the sign location, I know what I need for the two roundabouts in cluding Hi Viz. I will check and hopefully buy cable ties from the internet tomorrow.
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Ron, yes - the map does a great job of showing exactly what we need - Andy has a copy.
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We need more names please, we can arrange transport if needed.
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Terry, I have 300 cable ties 430 mm long, see you Friday night.
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Terry, as discussed on Sunday I am available to help out with the pushing off as long as I'm person number two for this. I'm not overly confident I'll be able to get there for the start with a young one still not sleeping but shouldn't be there too long after the start at the very latest so will be able to swap with person number one at that point so they can have a rest. Hope that's ok
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Ron, that's excellent re the ties. I had ordered some as well so we are in good shape.
Nick, that's fine. Get there when you can and thanks for the help.
See you all Friday.
Thanks
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Hi Terry,
Happy to help,if you need another pusher, I`m your man.
What time do you want me there?
It`ll be good to catch up with everybody,its been a while!!!
Kind regards,
Mark.
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First man off at 8:40.
Marshalls etc meeting in Hirwaun Village hall 7:30-8:00
see you there
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I could do with a few helpers?.🚴🏻♂️
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Same old message I’m afraid, I would like someone to help me sign one roundabout and the interchange/turn. For the last four years we have had 4 to 6 Marshall’s on the turn we need more this year!! Any problems on the turn and we are in trouble.
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I'm happy to Marshall the turn if you need more people Ron, I'll meet you at the roundabout, just let me know what time you'll be there.
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Terry, how are the start sheets progressing?
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Ron
There will be at least one more person to help at the turn, Tony will also be there and I will be 'floating' up and down the course if any problems arise.
I'll do the signs at the top of the course then come down and help out, if needed
If anybody else has some free time then it's definitely a case of 'the more the merrier'!!
Even if you can only spare a couple of hours, it will at least allow us to relieve people who may otherwise be there for 4+ hours.
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Terry.
I can’t be at the club on Friday ( anniversary 😂). I’m happy to do whatever on Sunday if you can drop me a note of when and where.
Ps I have 2 loaf cakes to bring.
Reece
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Reece, If you can be at Hirwaun Village hall for 7:30 - 8:00 we'll sort out who's marshaling where.
Post code for satnav is CF44 9SL
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Okay, an update / summary (in no particular order)
Sign in/out : Chris Goodwin / Alan Marks ; I have prepared the signing sheets. IMPORTANT : there are 4 Juniors riding in the event. Their numbers are to be set aside and we need to verify a parental consent form is completed. They will/should know this but we need to make sure they do not simply sign and pick up their number.
Pushers : We have Haydn, Chris Reed, Mark Nott, Richard (the butcher) for the first part and Nick (may not be there at the start). Chris Reed is also named on the police notification form as the 'official of the promoting club' stationed at the start ie needs to stay there
Marshals / course signage : Andy Harries is lead marshal and we need people assembled by 7.30 ish; these are the committed names as far as I know
Dave W
Greg B
Ron B
Nigel
Reece
Richard B
If I have missed any other willing volunteers then please shout.
Course signs : Ron B & myself will be collecting from the lock-up on Friday. Andy - there are loads of the spikes for signs (a lot more than we need) ; approx how many do we want ?
Hi-Vis clothes : also collecting on Friday
There are 2 levels for marshalling : there is the absolute minimum as stipulated in the risk assessment document and then there is the Ogmore Valley Wheelers 'what a good event looks like' level of marshalling. I think (Andy - tell me if otherwise) that we meet the absolute minimum but I do not believe we have sufficient numbers to provide our historical levels of rider care - and of course safety. From memory, last year we had more willing helpers and the club received a high level of praise for all aspects of the event.
So, the last thing we want or need is to come up short against our own standards. We need to know promptly who else is willing to help - please either reply here or directly to Andy.
Turn recording : Tony M will be verifying all riders at the turn and recording their approx time (in case of dispute). Tony - I have the turn sheets prepared.
Results sheets : Steve L has sent the pdf's to the printers and the sheets will be ready tomorrow.
Results : Steve M will be M.C. results
Catering : Mary, Louise (M) and Tina (A)
For peoples general info, I wanted to attach the Start Front Cover sheet and the Start Sheet for the event. For whatever reason, the system will not not let me, I will bring some paper copies with me on Friday at the club. For interest, Marcin Bialoblocki has entered and if the conditions are good he may well be eyeing a National record. Also, Alice Lethbridge has entered - and I believe her current PB is 50:20 for 25 miles !!
Shout out if I have missed anything here.
Thanks, Terry
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Wasn't he the one who rode down the centre white lines and got disqualified? ::)
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Yep, that's the one.
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Yes and would have set Comp Record but was big enough not to quibble and admit he hadn't known that rule
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Hi
Perhaps a direct approach to members who have not stepped forward and have not entered?
Some of us only infrequently view the forum.
Chris
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Terry,
Roy H has also volunteered to help Ron at the turn. I'll ask one other helper to go the that station and help out, which should leave us enough to cover the top of the course.
It will be a long day, so any other helpers would be welcome, so that we can relieve people through the event!!
Andy
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Happy to help out on Sunday, can’t make it to the club tonight. Drop me a line if you need me somewhere specific otherwise I’ll make my way there for 7:30.
Ta
P
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Hi Paul; great - see you at the HQ around 7.30.
Thanks
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Hope you are all tucked up in bed ready for an early start. All the best for a great event.
Looking forward to seeing the times.
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Thanks Roy see you at the Roundabout at 7 30, first rider past at 9. Terry can you drop of a Hi Viz when you do your walk about. To all those who could not make it there’s always next year and you Teresa🌹
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Thanks for helping Roy; will get you a hi-vis.
Cannot attach anything and so the revised contact list is below. For marshals - We are just about covered but not much spare. Andy - Mark Bryant is off early and has volunteered to help as soon as he finishes his ride so that will help a little with providing cover. Steve Curry is in the main field but will still help after his ride. Also, we have more 'pusher' volunteers than we really need so it might make sense to think about this at HQ tomorrow morning.
I think everything is more or less covered (had all my bits crossed then for sure).
Shout if there is anything else that you think of.
Thanks
Contact details etc for Carl Roach TT April 2018
Adams, Reece Marshal / Official 07917 891 199
Anthony, Terry Main contact at HQ 07432 618 535
Boast, Ron Marshal / Official 07563 759 701
Bowmer, Richard Marshal / Official 07855 493 366
Brett, Greg Marshal / Official 07831 310 438
Bryant, Mark Marshal / Official 07879 662 271
Curry, Steve Marshal / Official 07968 912 562
Goodwin, Chris HQ sign on & off 07712 398 969
Harries, Andrew Marshal / Official 07504 436 270
Holdham, Roy Marshal / Official 07894 540 115
James, Norman Finish - Timekeeper 07773 200 107
Landeg, Stephen Finish - Recorder 07538 083 426
Langley, Nick Start – Pusher
Lewis, Haydn Start - Pusher 07966 244 375
Madeley, Steven HQ - Results 07834 431 258
Mansell, Tony Marshal / Turn Rec 07814 443 170
Marks, Allan HQ sign on & off
Marks, Mary HQ - Catering
Nicholas , Paul Marshal / Official 07969 069 260
Nott, Mark Start – Pusher
Reed, Chris Start - Pusher 07850 052 706
Roberts,Richard Start – Pusher (part) 07880 841 867
Walters, David Marshal / Official 07917 624 138
Williams, Nigel Marshal / Official 07736 346 545
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Terry can you pick up cakes from turn, Roy will be there.🍰
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Hi Terry, I will be at HQ at 07.30 and can help where needed. Cheers
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I'll come down to the turn, and pick up cakes, after I've finished signing the top part of the course!
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Hey Neil - great you can help ... many thanks
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What things we see at the interchange while marshalling. To those with no experience of marshalling at the other end of the course, the idea is to stop riders, who are a bit dull by this point, going down the Seven Sisters Road by mistake or other excuses.By various hand signals and jestures we direct them down the slip road to rejoin the dual carriageway and hopefully get to the finish. After 4 riders made the mistake we thought this was going to be a good day, until around comes number 78 Jase Cakebread, he thanks Roy and me for stopping him heading for Seven Sisters goes past then turns the sharpest left I’ve seen on a TT bike and starts going down the no entry road which comes from SS. Lots of gravel on that corner so he had to jump the kerb and do a bit off road. How he managed to stay on is a miracle, wet road, gravel, grass and just avoiding the hedge. So we have no problem awarding “Jase” our TT bike in the Aero position rider of the day😴
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Thanks to Roy, Neil and Tony for helping out and Steve C who picked the Resoven signs which allowed us at the other end to laugh a little more.
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Should have filmed him Ron - putting Peter Sagan and Danny MacAskill in the shade.
Thanks Terry and everyone else for putting on another brilliant OVW event - the giant cakes deserve a special mention though
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So, a great job done by the whole team ... both in the build-up and on the day itself.
We had a couple of challenges on the day but nothing our boys & girls couldn't swiftly sort.
The results are now up on the CTT website - hopefully all correct 🤔. They are also on the time trialling forum where riders etc have their two-penneth worth. (www.timetriallingforum.co.uk)
And there we have it - a fantastic job done by everyone involved and a huge thanks from both the Club and myself personally. It''s people that make organisations . .. and the reason the event goes so well is becauseof you folk.
So, one last time with feeling. ... THANK YOU TEAM
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Jase still did a 58 even with the oft road diversion , and Janet’s 🥕 carrot cake gets a mention on the Forum, more than I ever had?
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Well done peeps. . . ..and now, breathe :)