My Community
General Category => Time Trials => Topic started by: Terry A on February 24, 2017, 04:25:23 PM
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Hi all,
As most are aware, this year I am coordinating the club efforts for the Carl Roach 25m TT. Of course, the event secretary 'supremo' (ie Teresa) is guiding me along the way. The event had always been supremely well organised and supported by club members and there is little point in changing a winning formula - so this year will effectively be a mirror of previous years.
As I'm new to the job, I thought to start this just a little earlier and so - first call for volunteers.
I've spoken with various stalwarts of the club and we have some names in slots :
Catering - Allan, Mary (and Lindy ?)
Results board and presentation – Steven Madeley
Time keepers – Norman James, Tudor Thomas and Julia Jones
Lead Marshal – Andy Harries (total course – will want a couple of Lieutenants)
So, the other 'main jobs' looking for owners
Headquarters - Hirwaun Community Centre
Signing on and numbers at HQ
Signing the course
Marshalling (the more the merrier)
Pushers (a few, as there is provision for 240 riders)
Signing after the ride (new requirement)
There is always something else to do, so if you can be at the HQ to assist with riders’ questions or be able to cover, that would also be appreciated. If you are unsure of what is required, there are plenty of experienced members who can point you in the right direction and answer questions.
Ogmore Valley Wheelers always puts on a fantastic, well supported event, so this year should be no different. The more people who can volunteer and commit to the date, the better, and you will make the Event Secretary very happy
15. Club and Open Events
......................"To ensure the safe running of OVW Open events, the Event Secretary will reserve the right to withdraw any OVW rider to provide extra marshalling cover. In these instances, the club will reimburse the withdrawn rider/riders with their entry fees.
Not withstanding any CTT or BC regulations, the event secretary’s decision on all matters appertaining to the event will be final.
And, before anyone points it out, I've unashamedly copied the bulk of Teresa note from 12 months ago :-)
Many thanks.
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I've got 3 volunteers for you Terry ;D
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I'm available to help
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I'll be available to Marshall
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Happy to help out, hope to get a ride but after that I will make myself available to marshal or collecting signs or whatever's needed
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I'm pretty sure I'm available.
I enjoyed pushing off last time if that's available.
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Plan to ride in the overflow and then available to marshall or whatever to help.
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I'll help :D
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Recorder and phone results to HQ.
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Happy to help, will accept any posting, love to ride as well though...
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I can't help I'm afraid, friends visiting that weekend, more than happy to assist in the run up tho so feel free to ask for help prior to the event
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Sorry Terry-In Spain(again!)19-27/4
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t
Terry, I will pick up the signs etc from the lockup for the bottom two roundabouts, and put out signs on the Resolven r/bout and the Aberdulais turn. Roy will probably help plus another two if possible.
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Many thanks to those who have so far volunteered to help.
It's now 4 weeks away and, whilst numerous names are in slots, there is still much to sort out. I will be at the club every Friday until the event and I'm thinking that an informal' meeting this Friday (ie tomorrow) is a good time to start looking at detail that is not yet finalised.
Hopefully we can tick some boxes tomorrow - there are quite a lot of them !! ::)
Thanks
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I'm available to help out Terry. Happy to do anything.
Mark
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I now have plenty of help for the Resolven and the Aberdulais turn
Ron, Carrie, Nick, Lee(ambler) Roy H, and Ross. Are we making cakes to be sold at the event?
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As mentioned in the club, happy to help.
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Nige,
I've got you pencilled in as marshall at the starting point of the TT!
If you're at club Friday I'll explain
Andy
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Hi Andy,
I'm still available to help but I wont be able to make the club Friday as I'm away this weekend.
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Thanks Greg,
The more marshals the better, we can do it on a rota, so not out all day if possible.
I'll let you know what time, after we've had the meeting Friday
Andy
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Andy,
yes I plan to be at the club Friday.
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So, a short status update before our meeting tomorrow;
Marshals
We are looking in good shape for marshals and helpers; many thanks to all those who have stepped forward and offered to help. Andy H is 'lead marshal' and coordinating the activities for the whole course. Norman has produced an excellent Risk Assessment for the course and we must adhere to this in terms of the minimum presence at various key points. We will in fact go beyond this requirement but the document itself is approved at National level and is mandatory. Obvious I know, but this is perhaps the most important thing to get right on the day. We have first class schematics showing positions for all signs and marshalls for the whole course and these will be a huge assist in making sure we get it right. I know Andy has done a lot of preparation already in terms of who goes where and hopefully tomorrow we can make sure all slots are covered.
HQ Signing on and off
Teresa plus 1 other/cover - to be confirmed
Pushing off
Will John, Haydn, Chris Reed (to be confirmed; will be looking for 1 other if not present - 1 of the early-start Oggie riders perhaps)
Catering
Allan, Mary, Lindy
Results runner
Well, ringer actually - Steve Landeg
Results Board / Presentation
Steven Madeley
Okay, some general info :
- entries are now closed and we have 180 riders in total; the main field has 120, 2 tandems and 58 in the overflow. All entered Oggies are in and will ride the overflow. The main field can/will start at 10.01 - not quite thought through the timings for the others but probably tandems at 10 mins before 10.01 and the overflow at 8.41 or similar to give 10 mins gap between them and the tandems - all amendable and can be agreed tomorrow
- I'm working on the start sheets and will have them with me tomorrow evening for scrutiny/amending as necessary before I upload to the CTT website
- all clear received from SWTRA and RCT (both bodies been great with their help). RCT (lady named Tidfil) has driven the course looking for any issues and we will repeat this mid next week.
- timekeepers are Julia Jones (start), Norman & Tudor Thomas (finish)
I'm wondering if there is any advantage if tomorrow I collect from the lockup all those items that we need on the day. I could bring these to the meeting tomorrow evening and that gives us 2 Fridays to distribute and check as needed. Andy / et al - what do you think ?
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If you can pickup everything, then that's a great help. Saves a trip for me. I'll take a look at the risk assessment and work out how many signs I'll need
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Signing on / off.
I have someone to help me set out the numbers etc
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Terry, problem solved?
9. Age Categories
Juvenile: until his sixteenth birthday. (N.B. a Juvenile may compete as a Junior)
Junior: from his sixteenth birthday and until 31st December of the year in which his 18th birthday occurs
Espoir: from 1st January of the year following his 18th birthday and until 31st December of the year in which his 22nd birthday occurs
Veteran: forty years of age and over on the day of the event
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Steve - many thanks for the info & all riders now look in the right place.
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Ok, a good discussion yesterday and thanks once more to everyone who is pitching in here.
The start sheets were uploaded to the CTT website earlier today and must have been rubber stamped by their admin as the sheets are available to view on the CTT website. It is still possible to amend these sheets and so please scrutinise for any issues ... I'm a bit 'spreadsheet glazed' at the minute and wouldn't spot anything odd 🤓
The first riders are at 8.52 & 8.54 (tandems x 2), ladies/overflow at 8.56 to 9.50 and the main field at 10.01 to 12.00.
Steven has confirmed that Richard (the butcher) is available to help pushing off during the earlier part of the event.
I'm sure there is more to share but can't think of it right now.
Thanks again.
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Hi Terry,
I'm happy to help with the pushing off. I've done it before so I'm up to speed with the job.
Mark
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At a TT is customary for riders to have a cuppa and a cake after their ride. Mary normally buys cakes, but it's always nice to have "Home made" so get the thinking caps on and the Mary Berry books out and get practising. Just think of the slice of cake you would like to eat after 45 minutes of hard work. Please add the name of your donation to this list. Apart from having the best event we also need to have the best cakes too. I will be bringing along a "Carrot" cake.
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Terry
How's the result board details coming along?
Can you send me separate Excel sheets with columns for:
Race number, Name, Club, Vet Std
for each race please.
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Hi Mark,
Many thanks for your offer of help - which of course is gratefully received.
Hi Steve,
I have emailed the spreadsheets to you ... Teresa''s work of course 😊.
Hi cake-suppliers,
I know we usually charge a 'modest' amount for cakes / eats although if we have a big enough stash then we can aim for generous portions coupled with competitive prices (sorry Mary). Tina is planning several cakes although not sure which varieties.
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I'm happy to make a batch of golden syrup flapjacks.
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..apparently they are legendary - pleased I will be one of the first back!
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I will bring 2 Victoria sponges.
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Free Cakes, 49 hits so less have some more cakes baked.
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Note from Will John
Hi there, could somebody just confirm where I need to be and when. Thanks
(I have locked the post with the start sheets, so you would not be able to respond on there) |Teresa
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Hirwaun Village Hall CF44 9SL 8 o'clockish!
First riders off 8:52
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Do the flapjack suppliers and marshalls meet at Hirwaun Hall at 8 am too?
If not , please tell me where, when and for how long? Thanks
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Ok - a very quick update before tonight's meeting
Marshals
The risk assessment has been sent out (thanks Teresa) and Andy and Ron have the signs and notionally/firmly allocated names to stations. Tony Mansell will do the 'check the rider has passed me' at the turn roundabout and will also note the approximate time .
HQ Signing on and off
Teresa plus friend - sheets are being prepared (Teresa). I will bring the two sets of numbers plus spare pins tonight.
Pushing off
Will John, Haydn, Mark Pope
Catering
Allan, Mary, Lindy
Prize monies
Mary
Results to HQ
Steve Landeg
Results Board / Presentation
Steven Madeley
Timekeepers
Mark Hiddlestone (start), Norman & Tudor Thomas (finish)
I have the last of the triangular signs which I will bring to the club tonight. Norman is bringing the 3 large signs. I will also bring cable ties/duct tape.
The HQ is open from 07.00. The first rider is off at 08.52 and the last at 12.00. I would suggest 08.00 is the latest the marshals should get to HQ - especially those at the turn roundabout. All things being equal, the last riders will be passing the turn by around 12.40 latest and back to HQ by 13.30 or so.
So far, we have two DNS.
Probably other bits to share but can't think right now. I am going to ride the course this morning as a final check before the final final check on Sunday morning.
See you at Coity this evening.
Many thanks.
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Ok, back from the ride & no issues on the course.
Looking at my post from earlier - meant to say that my suggestion of 08.00 latest for marshals to meet is probably ok but by around then we need to have much of the signage in place. I know Tim used to do a lot especially around the HQ. I'n not sure if there is a specific 'who is doing what by when' on this one - we can discuss tonight.
A couple of other things
- we are required to confirm the position of the finish point and mark it with a chequered flag or board
- first aid kit to be available at event HQ
- I will be collecting the hi-vis jackets (& trousers) and will bring to the club tonight. Any marshals who are attending tonight are welcome to search for one with a flattering fit and claim it for Sunday.
Thats it for now.
Thanks
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Here is the forecast for tomorrow
http://bit.ly/2q2dkFx
Good luck to those riding and thanks to Terry for organising and the volunteers ;D
Smash it :o